Crew coordinator
Crew scheduling for your party business, without calling around
Somebody calls around to fill Saturday, texts everybody the night before, and tells each person where to be and what to bring. Then they add up hours, tips, and mileage for payday. Here's how that goes in Rally.
Everything Rally does for this job →Step 1 · Fill the shift
PROFESSIONAL AND UPSend the offer, and the crew answer it themselves
You choose who gets the offer, and Rally sends it. If someone says no, your backup list moves on to the next person.
Send one person an offer with an expiry, and they accept or decline
Or send it to several crew as first come, first serve, and whoever claims the spot first gets it
Add a bonus to the offer if you want to
A backup list moves on to the next person if someone declines
Send offers one at a time, or in bulk for an unstaffed day
Rally checks before you put someone on a job that overlaps one they already have
The evening before, Rally asks each crew member to confirm by text or email, and tells you if someone can't make it
Step 2 · Dispatch
PROFESSIONAL AND UPSee the whole day on one board
Dispatch lays the day out by route. You can see who's on each one, which vehicle they're taking, and how long the drive is between stops.
Each route is a row of stops in time order, with its own crew and vehicle
Drive time between every stop and to and from base, calculated from real addresses
Plan my day lines up the day's bookings into routes for you
Drag a booking onto a route, or back to the tray until it's ready
A route flags a stop that will arrive late, a tight gap between parties, or a job that's short on crew, like “Needs 2 crew”
Crew hear by text or email when you assign them, or get an offer to accept
Step 3 · Crew portal
PROFESSIONAL AND UPEach person gets the gig on their phone
Each gig lands in their portal with the times, the address, directions, and what to bring. There's nothing for them to install.
Crew portal on their phone, no app install
Set up, start, end, and pack-up times, and the address with map directions
What to bring, from the equipment you assigned to the booking
Your notes for the crew, the client's contact, and who else is working it
Send each client a questionnaire with your own questions, like the gate code, allergies, parking, and the setup spot
The answers you mark for the crew show on the gig under “From the client's questionnaire”
Status updates they tap as the day moves: I'm on the way, Event Setup, Event Complete
A calendar feed crew can subscribe to in Google, Apple, or Outlook
Step 4 · Crew pay
PROFESSIONAL AND UPPayday adds itself up
Crew clock in and out on their phone, so pay follows the hours they worked. You still pay them however you do today, and Rally gives you the totals.
Crew clock in and out on the phone, so pay follows actual hours
End of day turns tips, mileage, and reimbursements into rows
Bulk-approve the rows when you've looked them over
Mark them paid with a reference once you've paid your crew
Crew see their own earnings, and never what the client paid
Questions operators ask
From the guides
More on paying and running a crew
- How much should I pay party crew?Above local fast-food wage, below skilled trade, with a per-event floor. Most operators land between 15 and 25 dollars an hour depending on market, with the lead earning more.
- Should crew be employees or contractors (1099 vs W-2)?If you set the schedule, provide the gear, and direct the work, the IRS usually sees an employee. Misclassification is one of the few mistakes in this business that compounds retroactively.
- What your crew needs to know before every eventAddress and gate code, window and setup time, site notes, the client's name, what's been paid, and who to call. If it lives in your head, the crew doesn't have it.
- How to run multiple parties in one day without losing your mindThree windows, two full buffers, one sheet of truth. The operators who run big Saturdays don't work faster, they decide everything before Saturday.
Pricing
Pricing that grows with you
Starter$10a booking, no monthly feeOr subscribeSubscriptions start on Professional. Nothing to pay in a month with no bookings.You and a helper, one brandProfessional$12a booking, no monthly feeOr subscribe$79 a month10 bookings included, then $10 a booking and dropping as your volume grows.3 brands, 15 team membersBusiness$15a booking, no monthly feeOr subscribe$129 a month15 bookings included, then $9 a booking and dropping as your volume grows.10 brands, unlimited team
Stop calling around for Saturday crew
Start free, or book a walkthrough and Danny will map your setup into Rally while you watch.
Your first 10 bookings are free, whenever they happen. No card to start.